Features
Stop chasing receipts. Start running on real numbers.
Navik turns receipts, bank lines and hours into books that are ready every day, and gives you a live view of cash, spending and project margins. Your accountant reviews instead of sorting.
Example data for a 25-person agency. Illustrative only.
- Cash on account
- €184,200
- +€24k vs. last month
- Net cash flow this month
- +€24,000
- Money in minus money out
- Open receivables
- €44,000
- €12.6k overdue
- Books complete
- 97%
- 7 receipts missing
The problem
Receipts live in five different places
Inboxes, phone galleries, supplier portals, jacket pockets. Every month someone hunts them down before the accountant asks.
With Navik
Every receipt lands in one queue, already read
Snap a photo, forward an email or drop a PDF. Navik extracts amount, VAT, date and vendor in seconds and keeps the original next to the booking.
- Photo, PDF and email capture
- Amount, VAT and vendor extracted by OCR and ML
- Original image stored with every booking
15 sto capture a receipt, down from 95 s
Data · Benchmark
Time per receipt: Manual vs. Navik
Manual: 95 sec · Navik: 15 sec
Manual: 180 sec · Navik: 8 sec
Manual: 240 sec · Navik: 5 sec
Manual: 120 sec · Navik: 12 sec
Manual: 90 sec · Navik: 30 sec
Avg. 9.2 min manual → 1.2 min with Navik per receipt
The problem
Bank lines matched by hand
Someone scrolls the statement line by line to pair each payment with its receipt. It is slow, and it is where mistakes creep in.
With Navik
Matched automatically, with a confidence score
Navik pairs receipts with bank transactions and shows how sure it is. You only look at the uncertain ones, and you can override any decision.
- Confidence score on every match
- Filter for transactions still missing a receipt
- Manual override on every AI suggestion
87%of receipts matched without a click
58%
90–100%
Data · ML confidence
Match quality by score
58% of all receipts fall in the 90–100% range — less manual review needed.
The problem
You see your numbers once a month, too late
Cash, spending and VAT only become clear after the accountant closes the month. By then the decisions have already been made.
With Navik
A live view of where the money goes
Receipts and bank lines are matched and assigned an account as they arrive, so your dashboard is current every day: cash flow, spend by category and a forecast for the coming months.
- Money in and out per month, with forecast
- Spend by account and category
- Filter by project, team and date range
Dailyinstead of after the month-end close
Cash flow with forecast
Money in above the line, money out below. Hatched months are forecast.
| Money in | Money out | Net | |
|---|---|---|---|
| Jan | €142,000 | €128,000 | €14,000 |
| Feb | €138,000 | €131,000 | €7,000 |
| Mar | €156,000 | €139,000 | €17,000 |
| Apr | €149,000 | €144,000 | €5,000 |
| May | €171,000 | €148,000 | €23,000 |
| Jun | €165,000 | €151,000 | €14,000 |
| Jul | €158,000 | €146,000 | €12,000 |
| Aug | €149,000 | €139,000 | €10,000 |
| Sep | €176,000 | €152,000 | €24,000 |
| Oct (Forecast) | €182,000 | €157,000 | €25,000 |
| Nov (Forecast) | €175,000 | €153,000 | €22,000 |
| Dec (Forecast) | €198,000 | €171,000 | €27,000 |
The problem
Projects look profitable until the books close
Hours sit in one tool, expenses in another, invoices in a third. Nobody sees a project’s real margin while it can still be changed.
With Navik
Hours, costs and invoices in one place per project
Track time and assign expenses to projects. Navik puts revenue next to costs, so you see the margin while the project is still running.
- Time tracking per project and task
- Tracked time turns into invoice rows
- Expenses and receipts assigned to projects
1 flowfrom tracked time to invoice to booking
Margin per project
Invoiced revenue next to hours and expenses, year to date.
| Revenue | Costs | Margin | |
|---|---|---|---|
| App MVP | €112,000 | €97,000 | 13% |
| Website relaunch | €86,000 | €51,000 | 41% |
| Brand campaign | €64,000 | €49,000 | 23% |
| SEO retainer | €38,000 | €17,000 | 55% |
The problem
Unpaid invoices slip through
Without a clear list of what is open and what is late, follow-ups start when cash is already tight.
With Navik
Every open invoice in view
Navik tracks the state of every invoice you send. Open and overdue amounts are visible at a glance, so you follow up before it hurts.
- Open, paid and overdue at a glance
- Invoices created from tracked time
- Invoices linked to projects
0spreadsheets needed to know who owes you
Open invoices by age
What customers owe you, grouped by days past due.
| EUR | |
|---|---|
| Not yet due | €31,400 |
| 1–30 days | €7,900 |
| 31–60 days | €3,500 |
| Over 60 days | €1,200 |
The problem
The month-end handoff is a folder
Your accountant gets unsorted receipts, sends questions back by email, and the close drifts into the next month.
With Navik
A review portal built for your accountant
Your accountant sees receipts already matched and pre-assigned, with a confidence score, and approves them in a dedicated portal. Every correction makes the next suggestion better.
- Dedicated accountant portal
- 91% account accuracy after 90 days
- Daily retraining from corrections
<15 minreview per client and week
Books status, last month
How each bank transaction got its receipt.
| transactions | |
|---|---|
| Matched automatically | 186 |
| Matched after review | 21 |
| Receipt missing | 7 |
Measured in production
12.400+
Receipts processed
Benchmark · production
87%
Auto-match rate
Receipt ↔ bank
91%
Account assignment accuracy
after 90 days training
78%
Time saved
vs. manual pre-assignment
6
ML services
event-driven pipeline
365
Days of retraining
account model learns daily
Integrations · Germany launch
DATEV
Booking & receipt data service
Qonto
Marketplace integration
finAPI
PSD2 / 99% DE banks
XRechnung
via Storecove
GoBD
Audit trail planned
GDPR
EU hosting
Your books, ready before anyone asks.
Join the waitlist for early access to the Germany launch.